Evernote Use #14- Collaborate at a Conference with a Shared Notebook #50EduEvernote

Over the next few weeks, I will be posting 50 different ways school administrators and educators can use Evernote to be more organized and more effective. I’ll be using #50EduEvernote on Twitter to further this discussion and share ideas. If you’d like, click here to follow me on Twitter.

Evernote Use #14- Collaborate at a Conference with a Shared PD Notebook

When attending a conference or workshop with other teachers from your school, a shared notebook is a great place to collect, condense, and share notes with each other, and it’s also a great way to share ideas with the teachers and administrators from your school who were unable to attend the event.

The best way to do this is to create a notebook and share it with the other teachers attending the conference. (This is also a great way to encourage colleagues to start using Evernote.) As a premium member, you can give full editing rights to the notebook which allows other users to upload, edit, and manage the shared notebook.

Create a Shared Notebook for a Conference

Create a Shared Notebook for a Conference

No matter how teachers plan to take notes during the conference, their notes can be uploaded to this notebook for quick reference.

Evernote— simply open a new note in this notebook and begin typing (don’t forget the picture & recording features, but keep in mind that a note’s size limit is 1MB so you can’t go crazy with pics, video, and audio!)

Notability— simply send the notes to Evernote (don’t forget the picture & recording features)

Penultimate— simply move your note from the synced Penultimate notebook to this notebook (may have to be done via a browser or desktop– not sure)

Pen and Paper– open a new note in this notebook and snap a picture of your handwritten notes.

Livescribe*— simply record and copy notes, sync the pen, and send to Evernote.
*Score 15% off any smartpen using this link.

Another way? It will still work. Just email your note to your Evernote account and then move it to the shared notebook.

As you take notes, focus on the stories just as much as the specific content, quotes, and statistics. I love the idea below from Made to Stick and would like to create something similar using Evernote.

The Conference Storybook —A great idea for summarizing a conference!

1. Write down the stories each presenter tells.

2. Structure and organize the stories.

3. Convert to book form to share with others at the company (or in this case, a shared notebook).

A story is much better than a common-sense quote about keeping lines of communication open. Instead of “Lessons from Nordstrom: In retail, outstanding customer service is a key source of competitive advantage”—use the story about a Nordie wrapping a Macy’s gift. The message (outstanding customer service) will still be shared and the story will be remembered.

A Collective Conference Notebook Ready to Share with Others

A Collective Conference Notebook Ready to Share with Others

After the conference, edit the notes, then share with colleagues via a personal invitation to join the notebook or create and share a public URL.

Since all educators attend several conferences, a shared conference notebook is a great way to encourage others to start using Evernote. Share this post with them and tell them they can get a free month of Evernote Premium just for creating an account!

Have fun!

Jordan

Evernote Use #13- Save PD Documetation #50EduEvernote

Over the next few weeks, I will be posting 50 different ways school administrators and educators can use Evernote to be more organized and more effective. I’ll be using #50EduEvernote on Twitter to further this discussion and share ideas. If you’d like, click here to follow me on Twitter.

Evernote Use #13- Keep Up With Professional Development Documentation

For years I kept a 3-ring binder for my professional development documentation. I would come back from a workshop, punch holes in my documentation, and put it in my binder. That is if I remembered to do it. Often I would forget and when I needed to turn in all of my hours, I’d have to track down all of those forms.

Now I use Evernote. (Of course I was going to say that, right?)

When I get any PD documentation, I scan or snap a picture of it and add the picture to my PD notebook in Evernote. I title the note the name of the conference and also tag it for quick reference.

Scanned PD Documentation (Evernote for Mac)

Scanned PD Documentation (Evernote for Mac)

In addition to saving PD workshop documentation in Evernote, I also save travel receipts. When I get a receipt, I immediately snap a picture of it (because more than likely I’ll lose it). I save all of my receipts from a trip in one note, and after the trip, I email the note to the accounting department for reimbursement.

Travel Expenses (Evernote for Mac)

Travel Expenses (Evernote for Mac)

At the end of the school year when it’s time to turn in all of my PD documentation, I have everything saved and can easily find it.

Since all educators must keep track of their PD, this a great way to encourage others to start using Evernote. Share this post with them and tell them they can get a free month of Evernote Premium just for creating an account!

Evernote Use #12- Turn a Note into a PDF #50EduEvernote

Over the next few weeks, I will be posting 50 different ways school administrators and educators can use Evernote to be more organized and more effective. I’ll be using #50EduEvernote on Twitter to further this discussion and share ideas. If you’d like, click here to follow me on Twitter.

Evernote Use #12- Turn a Note into a PDF

Evernote has pretty much replaced Microsoft Word for me. As a teacher and now as an administrator, when I’ve needed to create a document (i.e., an assignment, test, weekly faculty memo, etc.), Evernote has become my go-to. As I write and create, my notes are automatically saved and I can work on the document from anywhere on any device!

Last year, since I shared all of our class notes and assignments using a shared notebook, it was important that all of my documents were saved as PDFs.

In the past, I would create the assignment or test in Evernote, then I would copy it to Word, save it as a PDF, and then save it back to Evernote. That was way too much work, but it was the best I knew how to do.

However, recently I discovered any Evernote note can be saved as a PDF, and it’s becoming something I do just about every day. The next time you’re creating a document you need to share with someone, consider creating a PDF with Evernote. Here’s how:

Create a PDF (Evernote for Mac)

Create a PDF (Evernote for Mac)

When you’re finished, the newly-created PDF will be added to a new note in your default notebook.

I like to keep the original and PDF in the same note, so I merge the two notes together by selecting them and then clicking “Merge.”

Note List (Evernote for Mac)

Note List (Evernote for Mac)

Once the two notes are merged, you’ll have a single note with the original content and a PDF copy of it– which is perfect for sharing and emailing.

Merged Note (Evernote for Mac)

Merged Note (Evernote for Mac)

If you’d then like to annotate the PDF, go for it!

I hope this helps and saves you some time.

 

Jordan