Two years ago, I got rid of my teacher desk, and last year when I moved into my office, the first thing I did was ask for the giant desk and filing cabinets to be removed. I knew myself. If I had places to put things (like in desk drawers or filing cabinets), things would pile up and my work space would be cluttered.
In any given day, I have several papers that come my way:
leave request forms
field trip requests
professional development documentation
Without an organization system in place, it would be really easy to be disorganized and my office would certainly be a disaster. However, my office looks the same today as it did the first day of school, and I love walking into it every day.
My paperless office system is pretty simple and all it takes is a scanner and an Evernote account:
1. If I get a paper that I need to keep, I scan it with my Fujitsu ScanSnap scanner and save it as a PDF.
2. When I scan the note, it is saved directly to Evernote.
3. I put the note in a specific notebook (depending on the document) and tag it accordingly.
4. I then add reminders if needed. For instance, for leave request forms, I set a reminder for two days prior to the absence to make sure we have a substitute assigned to cover the class.
Having a paperless office is very liberating for me and I feel more creative when I’m organized. Whenever I walk in, my office is neat and clean, and I’m not instantly defeated by piles of things I need to do.
If your office or classroom isn’t as neat and organized as you’d like, consider reducing your piles of paper with Evernote. It works for me!