Evernote Use #9- Tag-Team a To-Do List #50EduEvernote

Over the next few weeks, I will be posting 50 different ways school administrators and educators can use Evernote to be more organized and more effective. I’ll be using #50EduEvernote on Twitter to further this discussion and share ideas. If you’d like, click here to follow me on Twitter.

Evernote Use #9- Tag-Team a To-Do List

Disclaimer: This Evernote use will work only from a premium user’s account, but if Evernote is the main way you streamline your workflow, you’ll eventually want to upgrade. 

In August we replaced each teacher’s desktop computer. Our technology director formatted the new desktops and got them all ready. My job was to deliver the new computers, swap out the old ones, and make sure teachers had everything they needed.

To make the Great Computer Swap of ’13 go smoothly, I created a to-do list in Evernote that our tech director and I could both edit because

1. Our tech director is an Evernote user, and

2. As a premium user, I am able to grant modifying privileges.

I saved the to-do list in a new notebook titled “School Tech Needs.”

To-Do List (Evernote for Mac)

To-Do List (Evernote for Mac)

After I created the note and notebook, I shared the notebook.

Share Notebook (Evernote for Mac)

Share Notebook (Evernote for Mac)


Invite Users to Notebook

Invite Users to Notebook

Modify Sharing Permissions at Any Time

Modify Sharing Permissions at Any Time

Once I shared the notebook, our tech director received an email that looked like this:

Screen Shot 2014-01-22 at 8.52.47 PMShe then clicked “Open Notebook,” and the shared notebook synced to her Evernote account and showed up in her notebooks list. She was then able to edit, modify, and add content to the notebook.

Tag-Team To-Do List

Tag-Team To-Do List

Since our tech director and I communicate regularly and are often working on the same tasks, a shared notebook with modifying privileges is a great way to keep each other posted on what we’ve accomplished.

One teacher at our school uses a shared notebook with her teacher’s aide and posts daily tasks that need to be completed. Since neither one of them are premium users, I created a notebook, shared it with each of them, and gave them both modifying privileges. They both love the system they’ve developed and they get stuff done. Technically, I have access to the notebook, but I stay out of it! As long as they’re not eating up my monthly storage limit, I don’t mind a bit.


50 Ways Admins and Teachers Can Use Evernote #50EduEvernote

#1- Checklists & To-Do Lists

#2- Taking and Organizing Meeting Notes

#3- Saving Handwritten Meeting Notes

#4- Emailing Files

#5- Capture Classroom and School Ideas

#6- Share Regularly-Update Documents

#7- Create a Classroom Homepage

#8- Create an Online Meeting Agenda


4 thoughts on “Evernote Use #9- Tag-Team a To-Do List #50EduEvernote

    • Great question. I just tested it out. The key issue is syncing. Once a note is synced, the edits are visible for everyone. However, if two people add to a note without syncing it, once the note syncs, an error message saying “Conflicting Notes” will appear. The changes aren’t lost– Evernote just makes a new note showing the conflicting changes.

      I have never experienced an issue with this, but you make a great point. Depending on how you plan to use it, it’s worth taking into consideration. Thanks for the question– really made me think!


  1. Jordan. Sharing a notebook – do people have to have an account ? It seems that if you share with an individual – it asks them for an account (please sign in). If it is made public – you can share the url and they can see it without an account. Is this correct ?

    • Yes, Terry. That is correct. It all depends on how you want to share information. When I was in the classroom, I created a public class resource notebook and shared the link with my students and their parents because I wasn’t concerned who saw the notes. As an administrator, I created a teacher resource notebook, but I invited each teacher individually because some of the notes were school-specific and needed to remain private. Does that help?

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