Evernote Use #27- Say goodbye to your flash drive #50EduEvernote

I have several Word and Excel files that I update regularly. I used to save the files in multiple locations– usually on my hard drive, on my school network drive, and undoubtedly on a flash drive. Because I would access one of the files from multiple locations, sometimes I wouldn’t update the most recently-changed document, so in essence, I had three or four versions of the same document floating around.

Using a flash drive helped me with this problem– as long as I didn’t lose my flash drive. But keeping up with a flash drive isn’t something I’m good at.

Maybe you can relate.

Today I don’t use flash drives, hard drives, or even my school’s network drive; now, I just use Evernote.

I save my Excel, PowerPoint, and Word files in a note, and when I need to update one of the documents, I open it the file, work on it, and when I save it, it saves it back to my Evernote note.

No more lost flash drives. No more having to drive to school at the night to search for something on my network drive. No more having a file saved on my laptop that I can’t access from school. It’s all on the cloud. Everything. Lesson plans, assignments, tests, projects, presentations, our budget– everything.

And not only that, but as a premium member, all of those files are searchable.

There are many great cloud-storage services out there. If you’re using one (even if it’s not Evernote), I’m sure you’re loving it. If you still save things on a flash drive or your hard drive, you may want to consider using Evernote.

Evernote Use #16- Use Web Clipper to Save & Share Articles #50EduEvernote

Over the next few weeks, I will be posting 50 different ways school administrators and educators can use Evernote to be more organized and more effective. I’ll be using #50EduEvernote on Twitter to further this discussion and share ideas. If you’d like, click here to follow me on Twitter.

Evernote Use #16- Use Web Clipper to Save and Share Articles  #50EduEvernote

Yesterday I shared how I use Evernote Clearly to read, annotate, and save online articles. I use Clearly often for reading, but when it comes to quickly saving and/or sharing an article, I use Evernote Web Clipper.

The two extensions have many of the same features, so you’re not going to go wrong choosing either. If you choose to download only one, the Web Clipper is the one you probably will use most often.

When you come across an article you’d like to save and/or share, it’s a great idea to clip it to Evernote so you’ll always have a copy (not just the link). You’ll notice in the article below, the ads and side links are all visible– making it look a little cluttered for saving. Simply clipping the Evernote Web Clipper extension solves the problem.

Online article (original site)

Online article (original site)

Once you click the extension, a side menu will appear.

Evernote Web Clipper (Evernote for Mac)

Evernote Web Clipper (Evernote for Mac)

Web Clipper gives you two options– share or save. The cool thing is, when you share the article, you can do both.

Save or Share w/ Evernote Web Clipper (Evernote for Mac)

Save or Share w/ Evernote Web Clipper (Evernote for Mac)

If you switch to the Evernote link, you’ll be able to share the note’s URL which will look like this:

Shared URL

Shared URL

Especially when sharing articles with students, it’s important for me to eliminate any distractions or inappropriate ads. Click here to view the entire shared Evernote note.

I use the Evernote Web Clipper every time I come across an article I’d like to save and/or share. I put the note in my “Articles” notebook and tag it accordingly (i.e., “leadership” or “creativity” or “Ed Tech”). I often share the articles with colleagues using the note’s URL or by emailing the specific note.

The Evernote Web Clipper is an essential web extension for your browser. Be sure to download it today!

If you’re new to Evernote or would like to convince a friend to give it a shot, they can sign up here and receive a free month of Evernote Premium.

Get the Most from a Conference Using Shared Notebooks

When attending a conference or workshop with other teachers from your school, a shared notebook is a great place to collect, condense, and share notes with each other and the teachers and administrators from your school who were unable to attend.

The best way to do this is to create a notebook and share it with the other teachers attending the conference. As a premium member, you can give full editing rights to the notebook which allows other users to upload, edit, and manage the shared notebook.

No matter how teachers plan to take notes during the conference, they can be uploaded to this notebook for quick reference.

Evernote— simply open a new note in this notebook and begin typing (don’t forget the picture & recording features, but keep in mind that a note’s size limit is 1MB so you can’t go crazy with pics, video, and audio!)

Notability— simply send the notes to Evernote (don’t forget the picture & recording features)

Penultimate— simply move your note from the synced Penultimate notebook to this notebook (may have to be done via a browser or desktop– not sure)

Pen and Paper– open a new note in this notebook and snap a picture of your handwritten notes.

Livescribe*— simply record and copy notes, sync the pen, and send to Evernote.
*Score 15% off any smartpen using this link.

Another way? It will still work. Just email your note to your Evernote account and then move it to the shared notebook.

As you take notes, focus on the stories just as much as the specific content, quotes, and statistics. I love the idea below from Made to Stick and would like to create something similar using Evernote.

The Conference Storybook —A great idea for summarizing a conference!

1. Write down the stories each presenter tells.

2. Structure and organize the stories.

3. Convert to book form to share with others at the company.

A story is much better than a common-sense quote about keeping lines of communication open. Instead of “Lessons from Nordstrom: In retail, outstanding customer service is a key source of competitive advantage”—use the story about a Nordie wrapping a Macy’s gift. The message (outstanding customer service) will still be shared and the story will be remembered.

After the conference, edit the notes, then share with colleagues via a personal invitation to join the notebook or create and share a public URL.

Have fun!