Evernote Use #28- Email Anything to Evernote #50EduEvernote

The next time you find something you want to save, an easy way to do it is to email it to your Evernote account. This could be a website, a picture, an article, an actual email that you forward– really, anything you’d like to save.

Each Evernote account has a unique Evernote email address that allows you to email notes directly to Evernote. (Note: This is different than the email address used to create the account). The address follows this pattern:

username.#########@m.evernote.com

Your unique email address can be found by clicking on “Tools” and “Account Info” or by clicking “Settings –> General  –>  Evernote Email Address” on your mobile device.

 

3 Email Tips:

1. Save your Evernote email address as a contact in your address book.  You’ll thank me later!

2. Email to a specific notebook. Emailed notes will go to your default notebook. However, you can email directly to a specific Evernote notebook by adding @+notebook name in the subject line (i.e. @School Ideas or @Personal).

3. Add tags to emails by using # in the subject line (i.e #PD or #Receipts).

Example:  Suppose you register for a conference and receive an email confirmation. It would be a great idea to save that to Evernote for quick reference, so you’ll want to email your “Registration Confirmation” to your “Professional Development” notebook and add a “2013-2014 PD” tag to it. Your email subject line may look like this:

Registration Confirmation @Professional Development #2013-2014 PD

Email to Evernote

Email to Evernote

Mailed-in Evernote Note

Mailed-in Evernote Note

Have another Evernote Email tip to share? If so, leave it in the comment section.

 

Evernote Use #26- Going Paperless #50EduEvernote

Two years ago, I got rid of my teacher desk, and last year when I moved into my office, the first thing I did was ask for the giant desk and filing cabinets to be removed. I knew myself. If I had places to put things (like in desk drawers or filing cabinets), things would pile up and my work space would be cluttered.

In any given day, I have several papers that come my way:

leave request forms

absentee reports

discipline notices

field trip requests

transportation itineraries

sub paperwork

meeting agendas

professional development documentation

Without an organization system in place, it would be really easy to be disorganized and my office would certainly be a disaster. However, my office looks the same today as it did the first day of school, and I love walking into it every day.

My paperless office system is pretty simple and all it takes is a scanner and an Evernote account:

1. If I get a paper that I need to keep, I scan it with my Fujitsu ScanSnap scanner and save it as a PDF.

2. When I scan the note, it is saved directly to Evernote.

3. I put the note in a specific notebook (depending on the document) and tag it accordingly.

4. I then add reminders if needed. For instance, for leave request forms, I set a reminder for two days prior to the absence to make sure we have a substitute assigned to cover the class.

That’s it!

Having a paperless office is very liberating for me and I feel more creative when I’m organized. Whenever I walk in, my office is neat and clean, and I’m not instantly defeated by piles of things I need to do.

If your office or classroom isn’t as neat and organized as you’d like, consider reducing your piles of paper with Evernote. It works for me!

Evernote Use #25- Documenting Classroom Observations #50EduEvernote

When I observe a classroom, I use Evernote to document my observations– both for me and for the teacher. Here is my documentation system I’ve been working for an informal/min-observation:

1. Before entering a classroom, I open a new note Evernote on my phone.

2. As I am observing the lesson, with the new Evernote note open, I try to snap a picture of what’s going on in class, something written on the board, or a classroom display. Other than snapping a picture or two, I just watch and listen rather than type notes– that’s for later. However, I will type something quickly to post on Twitter.

3. Once I’m finished observing, I step into the hallway and type a few notes, questions I have, or a reminder for me. (Since I’m usually walking in the hallway, I tap the microphone on my keyboard and speak my notes.)

4. Following Kim Marshall’s method of observation, conversation, and documentation (click here to learn more), I try to have a conversation with the teacher later that day or the next. (Note:  I’m still working on this. It’s harder than it sounds!)

5. After I have a conversation with the teacher, I go back to the Evernote note I started in Step 1, and I type my observation and ideas from the conversation. I save the note in my “2013-2014 Teacher Observations” notebook and I tag the note with the teacher’s last name.

6. When I’m finished, I email the observation note to the teacher.

Informal Observation Documentation

I’m still learning how to do this whole admin thing, but I’ve found that this system works– I just need to use it more consistently. I’ve found that Including a picture in the observation is great for documentation, and tagging the notes with the teacher’s last name is great because I can do a quick search to pull up all of my observations for each teacher.

Hopefully this gives you some ideas on how you could use Evernote for documentation. Don’t forget about the audio recording capabilities in a note. I’ve used that for some observations and found it helpful.

There isn’t one right way to use Evernote for documenting observations. How do you use Evernote to documentation observations? Share below.